Memorandum of association and rules and regulations
LOKMANYA TILAK MUNICIPAL MEDICAL COLLEGE & LOKMANYA TILAK MUNICIPAL GENERAL HOSPITAL STAFF & RESEARCH SOCIETY.
1. The name of the Society in ‘Lokmanya Tilak Municipal Medical College and Lokmanya General Hospital Staff and Research Society’.
REGISTERED OFFICE :
2. The registered office of the Society shall be situated on the premises of the L.T.M.M.College or the L.T.M.G.Hospital at Sion, Bombay-22.
AIMS AND OBJECTS :
3. (a) To promote medical research in all its branches and allied subjects.
(b) To finance research inquiries.
(c) To endow research fellowship.
(d) To arrange for presentation of scientific papers, seminars, symposia and lectures.
(e) To take all measurers that are necessary for the attainment of the above objects.
(f) To arrange social meetings amongst its members.
(g) To channalise funds from outside agencies given to the members or members of the staff Society after deducting 10% of the total funds donated.
4. To achieve the abovementioned aims and objects the Society may :
(i) Solicit and receive subscriptions and gifts of all kinds for the purposes of the society.
(ii) Make rules and regulations for the conduct of the Society and its activities and to alter the same from time to time if necessary.
5. The income and property of the Society whensoever derived shall be applied solely towards the promotion of the aims and objects of the Society as set forth in this memorandum and no portion thereof shall be paid, transferred directly or indirectly by way of dividend,bonus, or otherwise, howsoever by way of profits to the members of the Society PROVIDED HOWEVER that nothing herein contained shall prevent the payment in good faith of remuneration or bonus to any officers, servants or employees of the Society or to any member thereof or other person in return for any service rendered to the Society or the payment or interest at a rate to be sanctioned by the Executive committee from time to time upon any moneys borrowed by the Society.
6. The names, addresses and occupation of the members of the Executive Committee to whom by the rules of the Society the management of its affair is entrusted are as under :-
||Commerce Centre, Vazifdar Building No.4, Opp.Walchand Terrace, Tardeo Main Road, Bombay 34. Occupation : Hon. Radiologist, LTMGHospital, Sion|
||Back-Bay View, New Queen’s Road, Bombay 4. Occupation : Hon. Prof. in Pediatrics LTMMCollege,Sion.|
||“Ark Providence”, Plot No. 467, 14th Road, Chembur, Bombay – 71. Occupation : Hon.Dental Surgeon, LTMG Hospital, Sion.|
||“Shobhana” Plot No.51, Sion (West), Bombay – 22 Occupation : Hon.Surgeon,LTMMG Hospital, Sion-22.|
||Plot No.172, sion (West), Bombay- 22. Occupation : Obst. & Gyn. LTMG Hospital, Sion- 22. |
||Name of Subscribers
||Addressess of Subscribers|
||“Shubham Aarati”, Pali Hill, Bandra Bombay – 50|
||6,7 Kumkum, Topiwala Wadi, Goregaon (West), Bombay-62|
||No.9, Mani Bhavan, Chhaya Co-operative Housing Society, Sion-Trombay Road, Chembur, Bimbay – 71.|
||Edina, Queen’s Road, Bombay – 1.|
||172, Sion West, Bombay – 22.|
||18/4, R.Kidwai Road, Bombay – 31.|
||Fonseca House, 63, Hindu Colony, Dadar, Bombay – 14.|
||Gopal Bhuvan, Tagore Road, Santacurz, Bombay-54.|
||8-B, Somrat, 28 Juhu Road, Bombay – 54.|
||5, Phiroz Shah Street, Santacurz West, Bombay – 54.|
||9, Owendunn Road, Gamdevi Bombay – 7.|
||P.C.Quarters, N.N.Wadia Maternity Hospital, Parel, Bombay – 12. |
||15 Kalyani, 61 Swastik Societym Parla-Juhu, Bombay – 53.|
||30 Building , Gokhale Road (North) Dadar, Bombay-14 |
||252, Bellasis Road, Bombay -8 .|
||61, Bhalchandra Road, Dadar, Bombay – 14.|
||172, Sion West, Bombay – 22.|
||602-C, Lady Jahangir Road, Matunga, Bombay – 19.|
RULES AND REGULATIONS
LOKMANYA TILAK MUNICIPAL MEDICAL COLLEGE & LOKMANYA TILAK MUNICIPAL GENERAL HOSPITAL STAFF & RESEARCH SOCIETY, SION, MUMABI- 22.
Membership is open to the present and past members of the Honorary, Asstt.Honorary, Professorial and Asstt.Professorial staff and the Senior Registrars, Full-time Lecturers and Tutors of the L.T.M.G. Hosptial and the L.T.M.M.College.
2.CLASSIFICATION OF MEMBERS :
i)Ordinary Members : A member subscribing Rs.25/- (Rupess Twenty Five) only to the Society shall be an ordinary member of the Society for that financial year of the Society.
ii)Life Members : A members paying Rs.300/- (Rupees Three Hundred) only in lump sum shall be Life Member of the Society.
iii)Patrons : A member paying Rs.1000/- or over during a single year shall be a patron of the Society.
iv)Associate Members : Junior members if the medical and teaching staff of the Hospital and College respectively, including the R.M.Os. and Demonstrators may become Associate Members of the deliberations of the Society. The Associate Members shall have no right of vote and will not be eligible for selection to the Executive Committee.
v)Ex.Officio Members : The Dean of the LTMM College & the LTMG Hospital and the Municipal Commissioner shall be the Ex.Officio Members of the Society.
vi)Donors : Those individuals and firms paying Rs.2,000/- or over in lump sum shall be the Donors of the Society. The donors shall have no right of vote and shall not be eligible for election to the Executive Committee
vii)Honorary Members : The General Body may elect past members of staff and eminent personalities in the field of Medicine be exempted from paying any subscription. They shall have no right of vote and shall not be eligible for election to the Executive Committee.
3.APPLICATION FOR MEMBERSHIP :
All members of the staff of the LTMM College and the LTMG Hospital as detailed in clauses 2(i) and 2 (iv) above shall become members of the Society of filling and submission of the prescribed forms to the Executive Committee alongwith the requisite subscriptions.
4.EXECUTIVE COMMITTEE :
The Executive Committee shall consist of twelve elected members of the Society and the Ex.Officio members as defined in clause 2 (iv) above. Four elected members of the Executive Committee shall retire each year by rotation and four members in their places shall be elected by the General Body from amongst its members at the Annual General Body Meeting. The retiring members will not be eligible for re-election for a period o one year from the date of retirement.
5.ELECTION OF MEMBERS OF THE EXECUTIVE COMMITTEE :
All nominations for election to the Executive Committee shall be submitted to the Secretary on the prescribed forms duly proposed and seconded at least 7 days prior to the Annual General Body Meeting. Twelve members of the Executive Committee shall be elected by the Society, by ballot from amongst its members at the first General Body Meeting. In each of the next two years 4 members will retire by lots and thereafter according to their seniority of membership of the Executive Committee.
6.OFFICE BEARERS :
There shall be – One President One Vice-President Two Secretaries and One Treasurer, As the office bearers of the Society and except for the President who would be Dean, the rest shall be elected each year of the Executive Committee from amongst its members.
7.QUALIFICATIONS OF MEMBERS OF THE EXECUTIVE COMMITTEE :
No person shall become or remain a member of the Executive committee who is not a member of the Society or who holds any paid office in connection with the Society or who is an employee of the Society.
A retiring member of the Executive Committee shall not be elected again for a period of one year from the date of retirement.
9.MID TERM VACANCIES :
Mid term vacancies in the Executive Committee shall be filled in by holding a bye-election within 3 months. The person elected will hold office for the remaining period.
10.PRESIDENT AND TWO VICE-PRESIDENT :
The President and Vice-President of the Executive Committee shall act as the President and the Vice-President of the Society.
11.POWERS OF THE EXECUTIVE COMMITTEE :
The Executive Committee shall have the following powers : 1. To sanction fund for financing research inquiries . 2. To grant research fellowship. 3. To allocate funds for the purpose of research. 4. To superintend, control and manage the property and affairs of the Society and to inspect and supervise from time to time the research work carried out from the grant of the Society. 5. To elect or appoint and prescribed the duties of and to dismiss at pleasure all or any of the employees of the Society. 6. To prescribe the duties of the office bearers. 7. To purchase or otherwise acquire for the Society any property at such terms and conditions as they may think fit. 8. To appoint or employ such staff as any be necessary for the efficient management and conduct of the affairs of the Society. 9. To make rules and regulations with respect to the duties and conduct of the staff of the Society. 10. To institute, conduct, defend, compound and abandon legal proceedings by or against the Society. 11. To refer any claims or demands by or against the Society to arbitration and to observe and perform the awards. 12. To invest moneys of the Society in the purchase of such securities authorized by law as proper for the investment of the Trust Funds and to vary such investments from time to time for other or others of a like nature. 13. To appoint at any time such other committees consisting of members of their own body or otherwise as they shall think fir and shall prescribe the functions of and delegate any other powers to such committees.
The Executive Committee shall meet as often as it is required but not less than once in three months and on such day and at such timings as the Executive Committee shall determine.
13.SPECIAL MEETING :
A Special meeting of the Executive Committee may at any time be convened by the President or in his absence by the Vice-President and shall be called by the Secretaries if any when not less than four members of the Executive Committee shall make a requisition to that effect stating the object of the meeting.
14.NOTICES OF SPECIAL MEETINGS OF THE EXECUTIVE COMMITTEE:
Not less than seven days notice of any special meeting of the Executive Committee shall be given to every member of the Executive Committee shall be given to every member of the Executive Committee stating the object and the time and place of the meeting and no business shall be transacted at any such meeting expect for which it was convened.
15.CHAIRMAN & QUORUM :
At every meeting of the Executive Committee the chair shall be taken by the President and in his absence by the Vice-President in the absence of the latter, by a Chairman to be elected from amongst the members present by the members themselves. Six members shall form a quorum for a meeting of the Executive Committee.
16.QUESTIONS AT MEETING OF THE EXECUTIVE COMMITTEE – HOW TO BE DECIDED ?
A question which shall arise at any meeting of the Executive Committee shall be decided by a majority of votes and in case of an equality of votes the Chairman thereat shall have a casting vote in addition to his own vote.
17.ANNUAL REPORT AND ACCOUNTS :
The Executive Committee shall make a report of all their proceedings during the preceeding year to the Annual General Meeting and shall cause accurate accounts to be kept of all receipts and payments and shall make up such accounts up to the 31st day of March in each year and lay the same, with proper vouchers, before the Annual General Meeting. Audited accounts will be available to members for perusal in the office of the Society during working hours two weeks prior to a General Meeting.
18.ADJOURNED MEETING OF THE EXECUTIVE COMMITTEE :
The President may with the consent of the members present adjourn any meeting of the Executive Committee from time to time and from place to place but not business, other than the business left unfinished at the meeting from which the adjournment takes place, shall be transacted at any adjourned meeting. At such a meeting no quorum will be necessary.
19.GENERAL MEETING :
A general meeting of the Society shall be held within eighteen months from the date of the registration of the Society and thereafter once at least in every year at such time (not more than fifteen months after the holding of the last proceeding General Meeting ). Such General Meeting shall be called ‘Ordinary Meeting’.
20.WHEN SPECIAL MEETINGS TO BE CALLED :
The Executive Committee whenever they think fit and they shall on requisition of not less than one third the number of members of the Society shall forthwith proceed to convene a Special Meeting of the Society. If the Executive Committee do not within 15 days from the receipt of the requisition cause a meeting to be called, the requisitionistis may themselves call the meeting. In either case, any meeting so called, shall be held within three months from the date of the receipt of the requisition. At such a meeting there shall not be transacted any business other than the one for which the meeting was initially requisitioned.
21.NOTICE OF THE MEETING TO BE GIVEN :
Fourteen days notice at least of every General Meeting and 10 days notice to the Special Meeting specifying the date, place and hour of the meeting and with a statement of the business to the transacted at the meeting, shall be given to the members of the Society.
22.MEETING AT SHORTER NOTICE :
In case of urgency, a special general body meeting of the Society may be convened by the Executive Committee on such shorter notice as the Executive Committee may think fit.
23.PROCEEDINGS OF ORDINARY MEETINGS :
The business of the ordinary meeting shall be : i) To receive, consider and pass the audited statement of accounts and to elect every year four members of the Executive Committee. ii) To transact all such business of which such notice shall have been given or shall be put before the meeting by the Chairman of the meeting. iii) To appoint an Auditor and fix his remuneration.
One fifth of the total numbers of the Society shall form the quorum for every general meeting of the Society, whether ordinary or special.
25.QUORUM TO BE PRESENT WHEN BUSINESS IS TRANSACTED :
No business shall be transacted at any General Meeting unless the requisite quorum shall be present.
26.CHAIRMAN AT THE GENERAL MEETING :
The President of the Society shall be the Chairman of the meeting and in his absence the Vice-President shall take the chair at every general meeting. If the President and the Vice-President be not present within 15 minutes after that time appointed for holding such meeting or if they be unwilling to act the members present shall choose another member of the Executive Committee as Chairman and if no member of the Executive Committee be present or if all members of the Executive Committee declined to take chair, then members present shall choose one of the members to be the Chairman.
27.IF QUORUM NOT PRESENT, MEETING TO BE DISSOLVED OR ADJOURNED.
If within fifteen minutes from the time appointed for the meeting a quorum is not present, a meeting if convened upon such requisition as a foresaid shall be dissolved but in any other case, it shall stand adjourned to the same day in the next week at the same time and place (or to such other day, time and place the members present shall fix). If at such adjourned meeting a quorum is not present those members who are present shall be a quorum and may transact the business for which the meeting was called.
28.EVIDENCE OF PASSING OF A RESOLUTION :
At any general meeting a resolution put to the vote of the meeting shall be decided on show of hands , or by ballot if demanded by one third of the total number of members present.
29.POWER TO ADJOURN GENERAL MEETING :
The Chairman of a general meeting may with the consent of the meeting adjourn the same from time to time and from place to place but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.
Every member present in person shall have one vote. Question arising at any meeting shall be decided by a majority of votes. In case of equality of votes, the Chairman of the meeting shall have a casting vote.
31.OMISSION TO GIVE NOTICE :
The accidental omission to give notice of any meeting of the Society or the Executive Committee to or the non-receipt of any such notice by any of the members of the Society or of the Executive Committee shall not invalidate any resolution passed at such meeting.
32.ENTERTAINMENT FUND :
Sixty per cent of the actual subscriptions derived from the Life Members and the Ordinary Members of the Society shall be transferred to a separate fund called the Entertainment Fund. The Executive Committee shall disburse amount or amounts from this fund from time to time as they deem fit for entertainment .
Once at least in every year the accounts of the Society shall be examined and the correctness thereof ascertained by a Chartered Accountant to be appointed by the Society at the Annual General Meeting.
The Secretaries shall duly record the minutes of all business transacted at several meetings of the Society and the Executive Committee and such minutes shall be open for inspection by any member at the office of the Society during office hours.
35.AMENDMENTS TO RULES OF THE SOCIETY :
The Society shall have power to add to amend repeal or modify any of the foregoing rules by a Special General Meeting convened for the purpose. Such a meeting will require or requisition by 50% of the total membership and the quorum for such a meeting shall be 2/3 of the total membership. Each amendment shall be moved separately and can be passed by a simple majority of the members present. Provided, that no addition to or modification or alteration repeal or amendment of any of the rules shall be made which may have the direct or indirect effect of subverting any of the aims and objects of the Society as herein before set out any extend whatsoever.
36.SUITS BY OR AGAINST THE SOCIETY :
The Society may sue or be sued in the name of the President.
Every member of the Executive Committee shall be indemnified out of the funds of the Society against all lossess and expenses incurred by him in the discharge of his duties, expect such as shall happen through his own willful neglect or default, and every such member shall be chargeable only for such moneys as he shall himself actually received in the discharge of the business of the Society and shall be answerable only for his own acts, neglects and defaults and not those of any other person nor for the insufficiency of any securities upon which any of the moneys belonging to the Society may be invested nor for any loss or damage which may happen in the discharge of his duties, unless the same shall have happened through his own willful negligence or default.
38.WINDING UP :
If at least 75% of the total number of members so desire the Society may be wind up under exceptional circumstance. The mode of disposal of the assets of the Society shall be as per law as prevailing the governing winding up of the Society in the State of Maharashtra.
Proposed Amendments/Modifications in the Trust Deed
1.Para 1 :Membership : Delete the words Senior Registrars and Tutors. Amended : Membership : Membership is open to the present and past members of the Honorary, Asstt. Honorary, Professorial and Asstt. Professorial Staff and Full-time Lecturers of the L.T.M.G. Hospital and the L.T.M.M. College.
2.Para 2 (i) : Ordinary Members : Delete the word Rs.25/- and substitute the same by Rs.50/- Amended : Ordinary Members : A member subscribing Rs.50/-(Rupees Fifty Only) to the funds of the Society shall be an ordinary member of the Society for the financial year of the Society.
3.Para 2 (ii) : Life members : Clause deleted Amended : Clause deleted
4.Para 2 (iii) : Patrons : Clause deleted Amended : Clause deleted
5.Para 2 (iv) : Associated Members : Clause deleted Amended : Clause deleted
6.Para 2 (vi) : Donors : Clause deleted Amended : Clause deleted
7.Rule No.4 :Executive Committee Deleted : The sentence “The retiring members will not be eligible for re election for period of one year from the date of retirement” and substitute the same as given in col.No.5
Amended : The Executive Committee shall consist of twelve elected members of the Society and the Ex.Officio members as defined in clause2 (iv) above. Four elected members of the Executive Committee shall retire each year by rotation and four members in their places shall be elected by the General Body from amongst its members at the annual general body meeting.
“THE RETIRING MEMBERS WILL BE ELIGIBLE FOR RE ELECTION”.
8.Rule No.8 : A retiring member of the Executive Committee shall not be elected again for a period of one year from the date of retirement. Amended : Deleted.
9.Rule No.9 : Mid Term Vacancies : Mid term vacancies in the Executive Committee shall be filled in by holding a bye-election within 3 months. The person elected will hold office for the remaining period. Amended as given in Col.No.5
Amended : Mid term vacancy caused due to transfer, retirement, resignation of an Executive Committee and the member co-opted will hold the office for remaining period.
10.Rule No.11 : Powers of the Executive Committee : Add the following
14. “To review and take decision about membership fee” Amended : Rule No.11 : Powers of the Executive Committee 1), 2)……………..13)
14) To review and take decision about membership fee.
11.Rule No.27 : If within fifteen minutes a…………….. the meeting was called”. Amended as given in col.No.5
Amended : Quorum for all General Meetings : If there is no quorum for the General Meeting at specified time the meeting stands adjourned and it will take place 20 minutes thereafter at the same place, for which members present will be considered as quorum.
12.Rule No.32 : Entertainment Fund : Sixty Per cent of …………….. for entertainment deleted. Rule No.32 Deleted.
13.Rule No.3 : Application for Membership : Delete the words to 2 (iv)
Amended : Application for membership : All members of the Staff of the LTMM College and the LTMG Hospital as in clauses 2(i)above shall become members of the Society on filling and submission of the prescribed forms to the Executive Committee alongwith the requisite subscriptions.